It is David Perkins and some of you may know me from the TMDHosting Genius Support team. Today, we will review the use of the Webmail service, E-mail clients and the way you can set them up as per your needs.
Business is built up on communication and there is no doubt about that. This is why it is so important to keep up with your website’s users or business partners. As the technology advances, there are numerous ways of achieving that via e-mail. TMDHosting is constantly working on making such apps easy to use. We will introduce some of the best techniques for achieving that.
How to create a new email account?
There are no restrictions on the number of email accounts that you can have with a single TMDHosting package. The use of cPanel makes it even easier to set that up. What you need to do is to log into your cPanel account and then navigate to the Email Accounts service within the Mail Section.
Once you get into the Email Accounts creation page, you will have to enter the name of your new email account and the password for it twice (for verification). Once you do so, simply click on the “Create Account” button to keep the changes. The system will automatically complete the setup of your new email account and you will be able to use it instantly.
The management of email accounts is made easy for TMDHosting’s customers. You can reset the password for each account, change it’s quota or completely remove it from the server easily and with few clicks. To achieve that, you need to log into your cPanel account > Mail tab > Email accounts. You will see a list of all the email accounts you have created so far. Next to each one of them, you will be presented with a number of different options:
Change Password: If you have forgotten the password of your email account, this button will allow you to reset it.
Change Quota: You can set up a quota for the maximum size of the mailbox. If the email address is intended for a client of yours, this is a good way to set limitations on it.
Delete: You can delete a specific email account on your hosting package.
More: This button will present you with two options:
- Configure Email Client: This option will present the details that you need to use if you would like to set up a desktop email client on your personal computer and access your email accounts on the server. We will review this process later.
- Access Webmail: This option will redirect you to the Webmail service where you can access your email account directly. We will review this process in more details further into this article.
There are many advantages of the webmail service over desktop email clients, when accessing your email accounts. If you are using multiple computers for accessing your emails, it is best to use a webmail app for that purpose, because it is already configured for you and you do not need to perform any changes on your end.
To access your email accounts via a webmail app, you once again need to log into your cPanel account and then navigate to the Mail tab > Email accounts. Locate the email account that you would like to access and then click on the More button next to it. Then choose Access Webmail from the pop-up options as per the following screenshot:
The next step is to enter the password for your email account. Upon a successful login, you will be redirected to a page that allows you to choose the software to be used while reviewing your mailbox.
The options are three and you can review a live-demo for each one of them here:
How to manage my email accounts via Webmail?
With the use of a single webmail app for the review of your emails, we always want to customize the email account further. This will allow us to structure the incoming emails into different folders, place a signature for each sent email, etc. Those are small things that make our lives easier when handling more than one task at the same time. We do have excellent video tutorials on how to handle most of the managing options for the RoundCube, Horde and SquirrelMail webmail apps.
How to access my email accounts via a desktop email client?
If you have multiple email accounts that you wish to check at the same time, it is best to use a desktop email client for that. This setup will allow you to constantly check the messages for all of your email accounts and this process will be manageable via a single window.
To configure your email client, you need to consider two things:
- What e-mail client suits me best?
It is important to find the software that has the advantages that you are looking for. You may feel comfortable when using some email clients, but not with others. Thus, we do suggest that you take your time first and review the most popular email clients available on the market so you can review their functionality, look and configuration.
- Where do I get the details for my email accounts?
Do not worry, if you are not aware of the exact details that you need to use for the setup of your email client. There is an easy way of reviewing that information for each of your email accounts. It is structured properly and it is easy to find what you need.
The information is available within your cPanel account so the first thing would be to log into it. Then navigate to the Mail tab and select the Email Accounts section. You will see a list with all of the email accounts, currently present on your hosting package. Click on the More button next to the email account that you wish to configure and you will notice a pop-up window with two options. The one you need to select is “Configure Email Client”.
- Secure SSL/TLS Settings
- Non-SSL Settings
- How to configure my email client?
Our company offers a number of excellent video tutorials on how to set up some of the most popular email clients available on the Internet. They will provide valuable step by step information on the configuration process and what you need to do in order to set up your email client and access your emails from there. The tutorials are available within the “Email Client Settings” tab on our Webmail and Email page.